Capes News – April 2024

Annual Meeting Info….

Don’t forget, this year’s Annual Homeowner Meeting will take place via Zoom on Saturday, April 20, 2024, starting at 9:30 am. Watch your inboxes the week before the meeting for the zoom link and meeting details! One item on the meeting agenda will be the announcement of the Board election winners. If you haven’t already done so, make sure you get your ballot back to the office no later than 5pm on Thursday, April 18, 2024 so that it can be counted. [Ballots can be returned via US Mail, email or dropped off at the office.]

The ballot packets were mailed out on March 21st, so you should have received yours by now. (Only one packet was mailed out per lot. If you didn’t receive one, check with your co-owners before you panic!) If you truly didn’t get yours, the packet (including candidate statements/questionnaires) can be found in the Owner Portal. After logging in, go to Community > Library and click on the folder labeled “Voting.”

[Note: the electronic version of the packet does not contain a ballot form. If you need a ballot form, please contact the office.]

For those who are newer to the process, here’s how it works. Once the voting period has ended, four (4) Capes owners will get together to count the votes. (Counters will not be board members or board candidates.) They will ensure that:

  • Only one (1) ballot form was received per lot
  • Each ballot form is signed and dated by an owner of that lot (only one signature per lot is necessary)
  • Each ballot form has no more than two (2) board candidates selected
  • Any corrections on a ballot form have been initialed by the signing owner OR have been confirmed via an attached email from that owner
  • Any ballots that were received via email and printed will be compared to the original email attachment to ensure they match
  • The total number of ballots being counted matches the total number of received ballots on the log sheet
  • All four (4) counters must agree on the winners

The two candidates with the most votes will win the election. The results will be announced during the annual meeting on 4/20/2024.

Spring Clean-Up

Dates for this spring’s landscape clean-up have been set for May 24 – June 2. Watch the May newsletter for details!


I haven’t yelled about this in awhile, so I guess we’re due. PAINT CANS WITH WET PAINT STILL IN THEM MUST NOT BE THROWN IN THE DUMPSTERS! Paint is considered hazardous waste, and any hazardous materials found in our dumpsters can lead to fines and fees, not only from City Sanitary (the company that handles our trash removal), but also from the Department of Environmental Quality.

Cans with a small amount of paint left in them can be left sitting open for a few days until they dry out, and can then be safely placed into the dumpster. Cans with more paint in them must be disposed of elsewhere. If you have paint that you need to dispose of, please take it to the Tillamook Transfer Station at 1315 Ekloff Road from 9am to 1pm on one of the following Household Hazardous Waste collection dates: May 4, June 8, July 13, August 3, September 14, October 5, December 7.

Anyone found placing paint into the dumpster will be charged a minimum of $500 per occurrence PLUS any fines we are charged by City Sanitary or the DEQ, PLUS any costs to the HOA to clean up the violation.

Banish the Broom!

It’s that time of year again, when the dreaded Scotch Broom starts to creep back into the landscape. If you’ve never seen the ‘broom before (you must be new), it’s an (obnoxious) invasive weed that blooms with little bright yellow flowers and can shoot its seed pods for miles (ok, for feet, but still…). Those seed pods can live in the ground for at least 475 years (or 10) before sprouting, which is probably how this stuff is one day going to take over the Earth. Our landscapers know to shoot it on sight when they find it on common area or townhome lots. If you have a single family or undeveloped lot and thus are responsible for your own landscaping, please be sure to remove any Scotch Broom that you may find so that we can keep the spread to a minimum.